COVID-19 VIU Employee Leave Protocol

Working During COVID-19 - Update July 3, 2020

While VIU remains open, our campuses are largely closed. Students are learning online and we have asked all non-essential employees to work from home if you can, in consultation with your manager. If you are working from home, please refer to our Working from Home Guidelines

COVID-19 Information Sources

Employees are encouraged to review the latest information at the following sources:

These sources are updated regularly and employees are encouraged to check back often.

Attendance at work during COVID-19

  1. If you are not able to work your regular schedule due to childcare responsibilities, your manager will provide flexible work arrangements if possible. If you are unable to work under the flexible arrangements, your manager will discuss the options of the use of vacation time or unpaid leave. 
  2. If you are asymptomatic and believe you may have been exposed to COVID-19 by having contact with a person with a confirmed case or presumptive case you should contact 8-1-1, your primary care provider, or local health office, and follow direction given by those sources. If you are directed by medical authorities to self-isolate for 14 days while self-monitoring for symptoms the following will apply:
    1. If your position is such that it is feasible to work from home, please make such arrangements with your supervisor.
    2. If you are in a role that is not feasible to work from home, please contact your supervisor and you will be placed on leave with pay for the duration of the recommended isolation period.
  3. If you are experiencing flu-like symptoms, you should not be working and should recuperate at home on sick leave. This not only allows you to get well, but also protects other employees and students. Please ensure you contact your supervisor so you can be placed on the sick leave report. In order to avoid unnecessary utilization of health system resources during this time, a doctor’s note is not required to substantiate your sick leave.
  4. If you have medical confirmation that due to your medical condition you should not attend work and it is not possible for you to work at home, you may use vacation time and/or unpaid leave.
  5. Manulife has advised that in recognition of increasing pressure on our medical clinics and hospitals, they will not, at the outset, require an Attending Physician’s Statement as part of a sick leave claim submission if the absence is due to COVID-19 symptoms, a clinical diagnosis of the virus, or a quarantine order. Instead, there is an online form that can be completed to report your illness. Information is available on Manulife and the form is available at Plan Member Confirmation of Illness. Plan members can fill it out and send it directly to Manulife by e-mail to:


It is important that we all help prevent the spread of any infections by:

  • Washing our hands on a regular basis with soap and water for at least 20 seconds. You can also use an alcohol-based hand sanitizer that contains at least 60% alcohol if soap and water are not available.
  • Avoiding touching eyes, nose and mouth with unwashed hands.
  • Avoiding close contact with people who are sick.
  • Staying home when sick.
  • Covering a cough or sneeze with a tissue, then throwing the tissue in the trash or cough and sneeze into your elbow.
  • Cleaning and disinfecting frequently touched objects and surfaces.
  • Avoiding travel to affected areas and/or coming into contact with infected or potentially infected people.
  • Following official public health and medical advice closely.