Severe Weather

Severe Weather - Nanaimo Campus

The following procedures are used in the event that VIU must close campuses and facilities due to severe weather conditions.

  • VIU’s Associate Vice-President of Facilities and Ancillary Services, or designate, monitors local weather stations, RCMP advisories, and other weather and road information sources for reports. They also speak with partners in the region including School Districts and transit before making a decision to close campuses and facilities due to severe weather conditions.

Because some of the details of this procedure have changed, we ask that everyone please read the following message carefully to familiarize yourself with these important details:

Working From Home

A campus closure day is a regular workday unless the work performed is on campus and cannot be performed remotely. As many of us are working remotely and many of our students are taking classes online, the majority of us will continue to work and study when our campuses and facilities need to close due to severe weather.

If you are unable to continue to work or study remotely on a snow closure day due to other obligations (for example your children are home because the schools are closed) please contact your supervisor or your instructor to discuss options.

Severe Weather Procedure

  • A decision will be made by 6:30am on whether or not the campus(es) and facilities experiencing severe weather will be closed with any morning classes or exams that are on campus cancelled.
  • If the decision to close is made, the first message announcing a closure will be sent out by 6:30am through VIU’s Safety App, followed by messages through VIU’s social media platforms, email, the VIU website and on local radio stations (see below for full details).
      • If campuses/facilities are closed, morning classes and exams taking place on campus will be cancelled.
  • An update will be announced by 10:30am on whether or not campuses and facilities will remain closed or will reopen. This announcement could also include a decision to close any affected campuses or facilities that have not already been closed if weather is worsening.
      • If campuses/facilities remain closed or are closed at 10.30am, afternoon classes and exams taking place on campus will be cancelled.
  • A decision will be announced by 2:30pm on whether or not campuses and facilities will remain closed or will reopen for classes that begin at 5:30pm or later.  Again, this communication could also include a decision to close campuses/facilities that have not yet been closed if the weather is worsening.
      • If campuses/facilities remain closed or are closed at 5.30pm, evening classes and exams taking place on campus will be cancelled.
      • Campuses and facilities that are closed or remain closed as of 2:30pm on a particular day, are considered to be closed until an announcement is made that they are reopened.  Employees schedule to work on campus the following day should not report to work until an announcement is made that the campus/facility has been reopened.

Please note: Classes or exams that are not scheduled on campus or at one of our facilities during a campus closure will not be cancelled.

How to find out about campus/facility closures

The VIU Safety App will have the most up to date information. Updates will also be posted on: 

  1. VIU’s Twitter accounts@viunews@VIUniversity

  2. IU’s Facebook pageswww.facebook.com/viuniversitywww.facebook.com/viunews

  3. Local Radio Stations:

    The Wave 102.3 FM – Nanaimo; The Wolf 106.9 FM – Nanaimo; CHLY 101.7 FM – Nanaimo; Beach 88.5 FM – Parksville; Juice 89.7 FM; The Peak 93.3 FM – Port Alberni; CBC 90.5 FM – Victoria; SUN 95.7 FM – Powell River; Coast 91.7 CKAY FM – Sechelt

  4. Email: employee emails; student emails

  5. VIU’s website bannerwww.viu.ca

  6. Signs posted on campus:

    Although every effort will be made to communicate these messages by 6:30am on the day of the closure, there may be times when weather conditions change quickly and a decision to close the campus will need to be made after 6:30am. Stay tuned to the communications channels above for up-to-date information.

How does Facilities make the decision to close a campus or facility

  • A decision to close or not to close is made based on the safety of the grounds of VIU’s campuses and facilities, taking into consideration a number of different factors. The Facilities team also takes into consideration what other public organizations are doing in our regions as well as BC Transit. 

Finally, it’s important to remember that there are many micro-climates on Vancouver Island and region. This means the campus might be safe but other areas are not. Because of this, VIU’s employees and students are expected to use their best judgment based on conditions in their areas when deciding if they are able to come in if the campus is open. If they are not, accommodations will be made for missed work– students can speak to their instructors about this; employees can speak to their direct supervisor.

Thank you all for your understanding and cooperation as we work to manage the complex process of campus and facility closures due to severe weather. 

Please email Facility@viu.ca with any questions.