Reporting Health and Safety Incidents at VIU

All health and safety incidents involving employees, students, contractors, and visitors that occur on our campuses or during learning or work activities must be reported to VIU within 24 hours. Health and Safety Services is the central reception point for all health and safety incidents at VIU. 

To report a health and safety incident or injury please use the online VIU Health and Safety Incident Reporting System (Safety Portal). Click on the appropriate button at the bottom of the page that corresponds with your role at VIU (Employees, Student/Visitor, or First Aid Attendant). All incident reports submitted online will immediately notify your manager.

What Health and Safety Incidents are Reported to VIU?

Please refer to the Menu to review in detail what health and safety incidents must be reported to VIU.

What Incidents Require Immediate Reporting to WorkSafeBC?

Please notify Health and Safety Services (250.740.6283) immediately when any of the following incidents occur by phone 250.740.6283 or by email ( during weekday working hours (8 am – 4 pm). If there is no response or if the incident occurs after 4 pm, call VIU Campus Security at 250.740.6600. These must be reported to WCB Immediately by VIU on occurrence (1.888.621.7233)

  • Serious injury to or death of a worker
  • Major structural failure or collapse of a building, bridge, tower, crane, hoist, temporary construction support system, or excavation
  • Major release of a hazardous substance
  • Fire or explosion that had a potential for causing serious injury to a worker
  • Blasting incident causing personal injury
  • Dangerous incident involving explosives, whether or not there is personal injury

Observed health and safety hazards and conditions can be reported online using the VIU Health and Safety Incident Reporting System (Safety Portal). Please follow the guideline for Reporting Safety Concerns.

Manager Training

Watch the Health and Safety Incident Reporting System Manager Training video.

With the exception of bullying and harassment incidents, incident reports submitted online will also immediately notify your manager.

Employee Training

Watch the Health and Safety Incident Reporting System Employee Training video

Step-By-Step Instructions

1. For VIU Employees reporting a safety incident

Step-by-Step: Reporting a VIU Employee Health and Safety incident

2. For VIU Students, Visitors or Contractors: submitting a safety incident report for a VIU student, visitor, or contractor

Step-by-Step: Submitting a student, visitor or contractor safety incident report

3.For VIU Campus Security and VIU Employees First Aid Attendant: submitting a first aid report for first aid provided to a VIU student, visitor or contractor injury

Step-by-Step: Submitting a first-aid report for VIU students, visitors or contractors

4. For VIU Employee First Aid Attendants: submitting a first aid report for first aid provided to a VIU Employee

Step-by-Step First Aid Reporting: By a VIU employee First-aid Attendant, for a VIU employee

If you encounter a student in distress, please go to the VIU Student Affairs Supporting Students in Distress website for assistance

To report vandalism, graffiti, broken windows, theft or suspicious activity on campus use the Report a VIU Security Incident button.

If you have a concern about a specific student, and you would like to share that with the Conduct and Care Office, please use the Student Conduct and Care Submission Form