Vancouver Island University must have a Health and Safety Program by law.
The elements of the safety program elements are:
- Health and Safety Policy
- Hazard Identification
- Hazard Control Plans
- Employee Orientation
- Safety Training
- Health and Safety Committees
- Reporting Incidents
- Investigating Incidents
Vancouver Island University adopted a safety management system framework based on ISO 45001. The Safety Management System framework used to improve our safety culture. It gives a structured way to identify, assess, and control workplace hazards. The process helps to foster a culture of safety for everyone.
At VIU, Health and Safety Services manages this program on behalf of the university.
- The SMS framework provides a systematic way to manage safety, moving beyond reactive measures to proactive identification and prevention of hazards.
- It establishes clear policies, procedures, guidelines and responsibilities for all aspects of safety, ensuring consistency and accountability.
- This structured approach helps VIU identify and assess potential hazards, implement appropriate control measures, and continuously monitor and review their effectiveness over time.
- By following an SMS, VIU is better able to understand and manage risks, leading to a reduction in accidents and injuries.
- The framework encourages the development of risk assessments by managers with their workers, which help identify potential hazards and their associated risks, allowing for targeted preventative measures.
- This proactive approach reduces the likelihood of incidents and minimizes the potential for harm to our employees.
- A well-implemented SMS demonstrates a commitment to safety, which can significantly impact employee attitudes and behaviors.
- When employees see that safety is a priority to our senior leaders and managers, and that their concerns are taken seriously, they are more likely to participate in safety initiatives and report potential hazards.
- This leads to a more engaged and proactive workforce, where everyone feels responsible for maintaining a safe working environment.
- A strong safety culture, fostered by an SMS, contributes to a more positive and supportive work environment.
- Employees who feel safe and valued are more likely to be engaged, productive, and loyal to the organization.
- This can lead to improved morale, reduced absenteeism, and increased retention rates.
- An SMS helps VIU comply with relevant health and safety regulations and legal requirements.
- By establishing clear processes for identifying and addressing compliance obligations, the framework helps VIU avoid penalties and legal consequences.
- This also enhances the organization's reputation and demonstrates a commitment to ethical and responsible business practices.
- The SMS framework encourages ongoing evaluation and improvement of safety performance institutionally and at the department level.
- By regularly reviewing and updating the SMS, VIU can identify areas for improvement and implement changes to enhance safety.
- This continuous improvement cycle ensures that VIU's safety management system remains effective and relevant over time.