Phase II: Self-Study


The Self-Study phase is the central component of the program review process. This phase takes the largest amount of time and effort from faculty/staff to complete. Self-study is characterized by critical self-reflection and systematic review of evidence.

The Self-Study phase includes collection and analysis of existing and new evidence and the completion of a Self-Study Report. The final report includes descriptive and critical reflection and is usually between 20 and 40 pages in length, excluding appendices.

The Self-Study Report is shared with External Reviewers to help prepare for the site visit. Once finalized, the Self-Study Report is shared with the Program Review Oversight Committee (PROC).

Key Tasks and Target Timelines

Key Action Steps Target Timeline Person/Area Responsible Comments
Gather additional information (i.e., identified during the planning phase). Year 1
Sept. to Dec.

OUPA is available to help with tool development and administration.
CIEL is available to help facilitate focus groups with students and/or faculty/staff.

Review and analyze evidence. Year 1
Sept. to Dec.
Faculty/staff This is a reflective process undertaken collaboratively by program faculty/staff with guidance from the PR Chair(s).
Write the Self-Study Report. Year 1
Nov. to Mar.
Faculty/staff Program faculty/staff review the evidence and consider the following: (1) What's working? (2) What might be? (3) What's next, and who will benefit?
Distribute draft report for review and endorsement by the Dean and faculty/staff. Year 1
Mar. To May
PR Chair(s) This process provides an opportunity for further reflection and feedback from program faculty/staff and the Dean.
Finalize report based on input from colleagues and submit to Dean for approval. End of Year 1
May to Jun.
PR Chair(s) Once approved, forward report to OUPA. The report will be forwarded by OUPA to the AVPA. OUPA will forward any feedback from the AVPA to PR Chair(s) and the Dean.

Self-Study Resources

Self-Study Report Outline